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ASSOCIATED STUDENTS

OF PORTERVILLE COLLEGE

By-Laws

Adopted March 28, 2011

I. Legislative Authority

A. Legislative authority shall be vested in the Associated Students of Porterville College

(ASPC) Student Senate. Each officer and senator of the Student Senate shall have only

one vote on each issue.

B. When all positions are filled, the ASPC Student Senate consists of 15 voting

members: five officers and nine senators.

C. General supervision over all the ASPC activities shall rest with the ASPC Student

Senate and the Inter-Club Council (ICC).

D. The Student Senate shall approve the ASPC Budget by May 1 and all expenditures

of the ASPC funds that exceed $50.00.

E. The Student Senate shall approve all club constitutions anytime ICC is inactive.

F. The President of ASPC shall be the presiding officer of the Student Senate.

G. The Student Senate shall have the power to make rules and regulations concerning

ASPC, including amendments to the Constitution and Bylaws. Any Porterville College

(PC) student shall upon sponsorship of a Student Senator have the right to submit a

rule or regulation to the Student Senate.

H. All agenda items must be submitted in writing to the presiding officer no later than

4:00pm on the Monday preceding the Student Senate meeting.

I. Completed Student Senate agendas will be posted outside the Student Senate

office and placed in Student Senate members’ seventy-two (72) hours preceding the

next Student Senate meeting.

J. Two-thirds (2/3) vote of the Student Senate shall cause any proposal vetoed by the

President of ASPC to become effective.

II. Duties of Executive Council

A. Executive authority shall be vested in the President of ASPC.

B. The President, Vice-President, Secretary, Treasurer, and Historian of ASPC together

constitute the Executive Council.

C. The Executive Council shall be responsible for planning, budgeting, Associated

Students of Porterville College 2 By-Laws (adopted 2007) implementing, coordinating,

and evaluating the ASPC executive conferences.

D. The President of ASPC shall ensure the progress toward the completion of the

organizational goals for that year.

E. The members of the Executive Council shall be required to hold posted office hours

to total approximately five (5) hours per week and be able to be contacted when

needed.

F. The Executive Council shall be responsible for recruiting and training senators for

open positions.

G. The Executive Council shall be responsible for modeling and guiding appropriate and

professional behavior among all members of the Student Senate, and handles

disciplinary issues should they arise.

III. ASPC Roles

A. All officers and senators of the Student Senate shall meet the requirements of their

positions as delineated in the ASPC Constitution and/or ASPC By-Laws.

B. The Officers of ASPC shall be the President, Vice-President, the Secretary,

Treasurer, and Historian. The Secretary, Treasurer and Historian shall be appointed by

the ASPC President and approved two-thirds (2/3) majority vote of the Student Senate.

C. All ASPC officers shall be members of the Executive Council and members of the

Student Senate. ASPC officers cannot serve as PC Club representative during their

term of office.

D. Senators and officers of the ASPC Student Senate must have completed 12 units at

PC and be enrolled in at least 6 units at PC per semester during their term in office.

E. Officers and senators of the ASPC Student Senate must enroll in Porterville College’s

Student Government course (either for a letter grade or under the credit/no-credit

option) to obtain training in parliamentary procedure, participatory governance, and

student leadership.

F. ASPC senators and officers shall be responsible for planning, budgeting,

implementing, coordinating, and evaluating all ASPC activities.

G. All ASPC senators and officers shall serve on one of the ASPC standing committees

and one of the standing college-wide committees.

H. All ASPC senators and officers shall be eligible for reimbursement of expenditures

incurred in the performances of ASPC related assignments such as mileage, lodging,

meals, etc.

I. All ASPC senators and officers may be issued one

Associated Students of Porterville College ASPC Student Senate shirt to wear at ASPC

and college functions.

J. All ASPC senators and officers shall be required to participate in a semester project,

which will benefit students of Porterville College.

K. President of ASPC

1. The President of ASPC shall serve as the Presiding Officer of the Executive Council

at all regular and special meetings and shall prepare the agendas for meetings at which

he or she presides.

2. The President of ASPC shall represent ASPC members at times and places where

such representation is required, requested, and agreed upon. (i.e. traditional events,

College Learning Council, District Council, Academic Senate and PC Foundation.)

3. The President of ASPC shall prepare and present reports on ASPC activities at the

Kern Community College District (KCCD) Board of Trustees meetings.

4. The President of ASPC shall assume the duties of the Vice-President of the Student

Senate or Secretary during his/her absence and appoint an acting Secretary if both are

absent.

5. The President of ASPC shall enforce and maintain the ASPC Constitution and By-

Laws.

6. The President of ASPC shall preside over the Student Senate and serve as a

member in the Student Senate, and any other ASPC standing committee.

7. The President of ASPC shall appoint all student members to all ASPC standing

committees, standing college wide committees, and college ad hoc committees, when

requested and shall be responsible for ensuring the full participation of students that

he/she appoints. Whenever possible, all student positions shall be filled by September

15th or within fourteen (14) days of an opening occurring.

8. All ASPC office vacancies shall be filled whenever possible at student government

meetings by appointment of President of ASPC and ratification vote of a majority of the

Student Senate.

9. The President of ASPC shall have the right to veto legislation by submitting a written

statement of his/her objection to the Student senate by the next regular meeting

following passage of the legislation.

10. The President of ASPC or his/her designee shall be a signature on all expenditures

of ASPC funds.

11. The President of ASPC shall prepare an end of the semester report on the activities

of the Executive Council and ICC.

12. The President of ASPC shall be required to hold posted office hours to total

approximately five (5) hours per week and be able to be contacted when needed.

13. The President of ASPC or their elected/appointed designee shall serve as the

representative on the State/Regional organization to which ASPC belongs.

14. The President of ASPC shall ensure the full participation of ASPC in the

Governance Participatory Process and shall be ultimately responsible for the

maintenance of all records and paper pertaining to the participatory governance

process.

15. The President of ASPC shall consult with the President of Porterville College or

his/her appointed designee on all matters which will affect the students of Porterville

College.

L. Vice-President of ASPC

1. The Vice-President of ASPC shall serve as the presiding officer of the ICC, at all

regular and special meetings and shall prepare the agendas for meetings at which

he/she presides.

2. The Vice-President of ASPC shall represent the Student Senate at times and places

where such representation is required.

3. The Vice-President of ASPC shall serve as a member of ICC.

4. The Vice-President of ASPC shall make recommendations to the President of ASPC

for student representatives on all committees.

5. The Vice-President of ASPC shall preside over meetings and assume all

responsibilities and authority of the President of ASPC in his/her absence and will

become President of ASPC should the President of ASPC resign or be unable to remain

in office.

6. The Vice-President of ASPC shall be responsible for overseeing the ASPC

Constitution and By-Laws and to see that they meet the needs of the organization.

7. The Vice-President of the ASPC shall be requires to hold posted office hours to total

approximately five (5) hours per week and be able to be contacted when needed.

M. Secretary of ASPC

1. The Secretary of ASPC shall serve as a member of the Student Senate, Inter-Club

Council and Executive Council and shall take notes of business transactions and

transcribe minutes at ICC, Student Senate, and Executive Council meetings and

distribute minutes to all appropriate persons.

2. The Secretary of ASPC shall maintain supplies for correspondence Associated

Students of Porterville College 5 By-Laws (adopted 2007) and shall be responsible for

all documents pertaining to ASPC.

3. The Secretary of ASPC shall act as liaison between the Student Senate and the

ASPC web coordinator as well as the PC Business Office in order to provide updated

minutes, current membership, and other information as necessary.

4. The Secretary of ASPC shall be required to hold posted office hours to total

approximately five (5) hours per week.

N. Treasurer of ASPC

1. The Treasurer of ASPC shall serve as a member of the Student Senate and

Executive Council.

2. The Treasurer of ASPC shall verify the availability of funds for all ASPC transaction.

3. The Treasurer of ASPC shall coordinate with the PC Business Office in preparing a

monthly update of all ASPC funds and transactions. This report will be used in all

meetings for the approval of any additional expenditure to the approved annual budget.

4. The Treasurer of ASPC shall process all monetary transactions as voted by the

Student Senate.

5. The Treasurer of ASPC shall be required to hold posted office hours to total

approximately five (5) per week and to be able to be contacted when needed.

O. Historian of ASPC

1. The Historian of ASPC shall serve as a member of the Student Senate and Executive

Council.

2. The Historian of ASPC shall keep an annual record of campus and community

activities related to Porterville College and this association.

3. The Historian of ASPC shall be responsible for maintaining archived copies of all

records and activities in physical form.

4. The Historian of ASPC shall act as liaison between Student Senate and the ASPC

web coordinator regarding archived photos and informal information for posting on the

web page.

5. The Historian of ASPC shall be required to hold posted office hours to total

approximately five (5) hours per week.

P. Senators of ASPC

1. The nine senators serving on the ASPC Student Senate include Senator of

Academics, Senator of Athletics, Senator of Campus Activities, Senator of Campus

Communications, Senator of Fine Arts, Associated Students of Porterville College 6 By-

Laws (adopted 2007) Senator of Health Services, Senator of Student Center, Senator of

Student Services, and Senator of Vocational Education. Senators shall be elected

through a general election by ASPC members.

2. ASPC senators shall be members of the Student Senate and each senator shall have

one vote on each issue. ASPC senators cannot serve as PC club representatives to ICC

during their term of office.

3. Each ASPC senator shall act as the contact person and lead voice on any student

issue or concern relating to their area of service.

4. All ASPC senators shall be required to hold posted office hours to total three (3)

hours per week.

5. The Senator of Academics serves on the Porterville College Curriculum Committee

and reports on relevant information emerging from those meetings as well. He or she

acts as a liaison between the students and the Curriculum Committee as well as the

Academic Senate, and serves as the lead voice of the students regarding concerns over

academic issues.

6. The Senator of Athletics acts as a liaison between the Porterville College Athletic

Department and the students, and serves as the lead voice of the students regarding

concerns over athletic issues. He or she reports on athletic events and coordinates

promotion of and attendance to those events and serves on any Porterville College

committees relating to athletics.

7. The Senator of Campus Activities promotes and coordinates other Porterville College

activities and events for the students such as barbeques, festivals, and music events.

He or she may chair such committees or provide ongoing support for those committee

chairs as they plan various recreational events for the students. He or she serves as the

lead voice of the students regarding concerns over recreational events.

8. The Senator of Campus Communications is the publicity specialist for the Student

Senate. She or he is the liaison between the PC Information Office and the Student

Senate and works with other senators and various committee chairpersons to make and

post flyers and banners, and promote any student activities and events sponsored by

the ASPC. He or she is also responsible for updating and maintaining any electronic

signs in the student center and serves on any committees relating to Porterville College

publicity and outreach.

9. The Senator of Fine Arts acts as the liaison between the Fine Arts department and

the students. He or she helps coordinate support for various arts events on campus and

coordinate volunteer assistance to staff the PC art gallery. The Senator of Fine Arts also

serves as the lead voice of the students regarding concerns over issues relating to

Associated Students of Porterville College 7 By-Laws (adopted 2007) fine arts and

serves on any committees relating to fine arts.

10. The Senator of Health Services acts as liaison between the college nurse, the

disability resource center, any mental health services and the students. He or she

maintains knowledge of services available to students and may coordinate volunteer

assistance for any health fairs or blood drives that take place on campus. The Senator

of Health Services also serves as the lead voice of the students regarding concerns

over issues relating to health services on campus and serves on any health services

committees on campus.

11. The Senator of Student Center acts as liaison between game vendors and the

Student Senate. He or she also maintains or coordinates maintenance of student areas

of the student center, include game and office space. The Senator of Student Center

also serves as the lead voice of the students regarding concerns over issues relating to

the Porterville College Student Center. The Senator of Student Center also serves on

any Porterville College facilities committees.

12. The Senator of Student Services acts as liaison between the Porterville College

Student Services and the students. He or she maintains knowledge of services

available to students in the library, academic counseling/advising department, financial

aid, scholarships, and so on. The Senator of Student Services also serves on the

Porterville College Matriculation Committee.

13. The Senator of Vocational Education acts as liaison between the Porterville College

vocational education department(s) and programs and the students. He or she

maintains knowledge of those programs available to students in vocational areas and

serves on any committees relating to vocational education.

14. The Senator of PC Student Clubs acts as liaison between the Porterville College

student clubs and the Student Senate. He or she maintains knowledge of those clubs

available to students and is responsible for updating club information. He/she is also

required to attend ICC meetings.

Q. Active Members of ASPC

1. Active members of the Associated Students of Porterville College are those students

enrolled in the Porterville College Student Government class who do not serve in the

position of an officer or a senator.

2. Active members of the Associated Students of Porterville College shall be identified

on the ASPC web site and may be issued an ASPC shirt to wear at official functions.

3. Active members of the Associated Students of Porterville College shall schedule and

hold two (2) office hours per week in the Student Senate office.

4. Active members of the Associated Students of Porterville College may chair or cochair

subcommittees of the Student Senate, or may be appointed to represent students

to a Porterville College committee.

5. Like all other members of the Porterville College student body, active members of the

ASPC may vote during general elections among the students.

R. Advisor(s) of ASPC

1. The advisor shall attend or have representation at all Student Senate, ICC, and

Executive Council Meetings.

2. The Advisor shall sign all financial transactions and all contract dealings with ASPC.

3. The Advisor of ASPC shall have the power to call special meeting of the Student

Senate, ICC, or Executive Council.

4. The Advisor of ASPC shall attend or have representation to all ASPC sponsored

events.

5. The Advisor of ASPC shall have the power to certify all candidates for office

according to eligibility requirements, including the completion of (or registration for)

required training and course work.

6. The Advisor of ASPC shall have the power and the authority to dismiss from office

any senator or officer not meeting the eligibility requirements, including the completion

of (or registration for) required training and course work.

IV. ASPC Committees

A. The President of ASPC shall appoint the chair of all ASPC committees with approval

of a simple majority of the Student Senate.

B. Student Senators or PC students at large will apply directly to the President of ASPC

and Executive Council. While the President of ASPC will make all committee

appointments, committee chairpersons may make recommendations.

C. Each committee’s actions and recommendations shall be submitted to the Student

Senate for consideration and approval.

V. Meetings

A. The Student Senate shall hold regular meetings on every week (on the day and time

TBA) until the completion of the agenda for each month that school is in session. No

regular meetings shall be held during the week of finals.

B. The Executive Council shall hold regular meetings every month according to

Associated Students of Porterville College By-Laws (adopted 2007) a schedule set by

each year’s Student Senate.

C. The ICC shall hold regular meetings every month according to a schedule set by

each year’s ICC.

D. Special meetings of the Student Senate, the Executive Council, or the ICC may be

called by the Advisor, Vice-President of the ASPC and/or President of the ASPC.

VI. Inter-Club Council (ICC)

A. The Inter-Club Council shall be comprised of one representative from each active

ASPC Club on campus.

B. Each active ASPC club representative shall be a member of the Inter-Club Council

and shall only have one vote on each issue and can only represent one active ASPC

club at each Inter-Club Council or Student Senate meeting.

C. As appropriate and assigned by the ASPC President, each active ASPC club may

have a representative serving on one of the standing committees prescribed on these

by-laws or any ad hoc committee that may be created.

D. The ASPC Vice-President of the Student Senate shall keep all active ASPC clubs

informed of actions taken by the Student Senate.

E. As appropriate, the ICC shall coordinate all clubs’ activities in cooperation with

Student Senate.

VII. ASPC Clubs

A. To be considered an active ASPC Club, an organization must have a minimum of six

(6) members of PC Student Body who possess a valid ASPC pirate card (student ID).

These ASPC members shall be designated as active members of the club and their

names entered on the club’s roster and photocopies of member’s pirate’s cards on file.

B. Applications for club charters must be complete, containing a club roster and

constitution, and turned in to the President of ASPC. The club advisor and club officers

will participate in an ASPC activity when recruiting for their club.

C. The President of ASPC shall conduct preliminary screening of club charters and

forward recommendations to the ICC (or in the absence of ICC to the Student Senate)

regarding club charters. The ICC (or in the absence of ICC the Student Senate) shall

have final approval of all club constitutions.

D. Each active ASPC Club shall have at least one college wide project per year (i.e.

dinner, dance, cultural event, or workshop).

E. Each active ASPC Club shall have at least one community service project per year.

F. The Vice-President of ASPC shall be responsible for monitoring the attendance and

activity of club representatives and their respective clubs.

G. Any club that does not have representation at ICC for three (3) consecutive

semesters shall automatically be expelled from ICC and have club funds frozen. If an

expelled club wishes to reinstate within one year, they may appeal the decision of their

expulsion to the ICC.

H. If the expelled club or inactive club does not reinstate within three (3) years, all club

funds shall be automatically absorbed into ASPC Club Development Fund.

I. To reform, a club must resubmit the club’s constitution and request for chartering to be

screened and recommended upon by the President of ASPC.

VIII. ASPC Club Development Fund

A. The purpose of the ASPC Club Development Fund shall be to provide ASPC clubs

with funds to initiate their activities.

B. The Student Senate shall approve all requests from Club Development Fund by all

active ASPC Clubs.

C. Upon approval of their charter complete with roster and constitution, all ASPC clubs

are eligible for up to $500 of initial funds to be used as the club deems appropriate

(such as t-shirts, supplies, or fundraising seed money).

D. To access the funds, the club must make the request to the Student Senate.

E. Additional uses of the Club Development Fund may include, upon approval of the

Student Senate, the funding of ICC joint club activities such as campus events or

projects sponsored by multiple clubs.