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Satisfactory Academic Progress Policy (SAP)

Satisfactory Academic Progress Polices

NOTE: All units attempted in the Kern Community College District (Bakersfield College, Cerro Coso College and Porterville College) will be used to determine satisfactory academic progress.  All units from other institutions that are accepted for credit by KCCD will be used to determine satisfactory academic progress. Student are permitted to appeal once per academic year.

MAXIMUM TIME FRAME IN PROGRAM:

  • LENGTH OF ELIGIBILITY (Maximum in Program):  Federal regulations require that you complete your academic program within 150% of the standard timeframe for your program. For example, if you are in a Liberal Arts A.A. program that requires 60 units of coursework, you will need to complete your program within 90 attempted units or your financial aid will be suspended. A certificate program requiring 30 units would carry a maximum of 45 units.  All attempted units are counted (less non-degree/remedial/ESL coursework up to a maximum of 30 units) whether or not you received financial aid and if the units taken do not count for credit toward graduation. The calculation of attempted units includes all coursework at the KCCD as well as all other transferable coursework completed at other institutions.
  • MAXIMUM in Program APPEALS: Students who have extenuating circumstances or major change may appeal for additional units.  Appeals must be submitted in writing by the date indicated on the Appeal Form and must be accompanied by a counselor approved Student Educational Plan and documentation of the extenuating circumstances. Students granted an exception will be placed on probation, must meet the conditions of the Student Success Plan determined by the Appeal Committee to continue probation..  Not meeting the conditions of the Student Success Plan will result in TERMINATION of Title IV aid at all KCCD campuses and denial of future appeals.

 

ACADEMIC PROGRESS: 2.0 GPA & 67% COMPLETION:

 

  • Qualitative Standard – Grade Point Average: To maintain satisfactory academic progress and remain eligible for financial aid, students must maintain a minimum cumulative grade point average of 2.00. KCCD will review each student’s academic progress at the time of determining eligibility and after each payment period.

 

  • Quantitative Standard – Unit Progress:  To maintain satisfactory academic progress, students are required to complete 67% of the total number of cumulative units attempted.  Unit progress is evaluated by comparing the number of cumulative units attempted with the cumulative units completed to determine whether the student is progressing as a rate that will allow him/her to complete the program within the maximum time frame. The calculation of unit progression will be rounded up to the nearest tenth.

 

  • WARNING:  Students who fail to meet the unit and/or grade point average requirement will be placed on financial aid warning.
    • Students on warning who fail to bring their cumulative units and /or GPA up to satisfactory academic progress will be placed on financial aid suspension.
  • SUSPENSION: 
    • Students who fail to meet the conditions of financial aid warning will be suspended from financial aid.

 

  • REINSTATEMENT:  Students who have not maintained satisfactory academic progress and have been suspended from financial aid may re-establish eligibility by successfully completing the unit completion requirement and/or raising the cumulative grade point average to a 2.00 during a semester or semesters without aid.

 

  • SUSPENSION APPEALS:  Students who have extenuating unusual circumstances may appeal for an exception to the Satisfactory Academic Progress Regulations.  Appeals must be submitted in writing by the date indicated on the Appeal Form and must be accompanied by a counselor approved Student Educational Plan and documentation of the extenuating circumstances. Examples of extenuating circumstances:  Hospitalization, death in family, health issue requiring medical attention, & high-risk pregnancy or birth.   

Students with approved appeals will be placed on continued probation and must meet satisfactory academic progress standards and the conditions of the Student Success Plan during each probationary semester.  Not meeting the conditions of an approved appeal will result in suspension in the next term and denial of future appeals.

 

  • GRADE INTERPRETATION:  A student completes a course as they earn credit by receiving a passing grade.  The following grades count towards attempted units, not completed: F (Fail), W (Withdrawal), I (Incomplete), IP (In Progress), NC (No Credit), NP (No Pass), RD (Report Delayed).  Audit units or any zero unit courses are not included in either the attempted or completed figures as these units are ineligible for financial aid.  

 

  • Program of Study/Major/Pathway:  Financial aid is intended to fund students’ program of study, including any preparatory courses needed. Therefore, funding is not available for classes not needed to complete that program.  Students can change their academic program once, but if the student changes their program after they have already attempted 150% of the units needed to complete their program of study (less remedial courses), their financial aid may be suspended.  Only 30 units of non-degree/remedial courses will be included for federal financial aid. Students may also be paid for any repeated class (one time) if the student previously passed ('D' or better) and for repeating classes they failed.

 

Failure to maintain Satisfactory Academic Progress or comply with the Terms of Agreement listed above, will result in cancellation of my financial aid payments.

Kern Community College District