Porterville College

VP3

The Position

Position Description

The Vice President, Finance and Administrative Services, shall be directly responsible to the College President with the following major areas of responsibility: Provide fiscal and financial analysis, prepare a College budget, oversee maintenance and operations, college facilities planning, public safety, food services, the mailroom, and liaison with various vendor contractors.




Representative Duties

  1. Oversee development and monitoring of College budgets consistent with District goals and applicable laws; advises the President on fiscal implications of budgetary decisions. Prepare, edit, manage, and reconcile budgets for all programs supervised; provide for the internal allocation and regulation of funds through requisitions and internal adjustment of funds.
  2. Conduct financial analysis.
  3. Participate in policy development in matters of fiscal management and business operations.
  4. Manage operations and provide innovative leadership for the following College functions: maintenance and operations, public safety, food services operations, and mailroom.
  5. Select, train, supervise, and evaluate managers and other staff; coordinate the work of Finance and Administrative Services with other major College units.
  6. Coordinate the planning, development, and implementation of innovative approaches to fiscal management.
  7. Oversee the purchase, maintenance, and repair of equipment and facilities.
  8. Liaison with auxiliary service contractors.
  9. Liaison with District Facilities Planning and Construction, as well as contractors.
  10. Monitor budgets in areas of responsibility.
  11. Participate in appropriate committees, conferences, seminars, and workshops.
  12. Perform other duties as assigned.

Minimum Qualifications

  • Master’s Degree from an accredited institution in Business Administration, Public Administration, Economics, Finance or Accounting and four years of experience managing an accounting operation.

OR

  • Bachelor’s degree from an accredited institution and a Certified Public Accounting certificate with four (4) years of Public Accounting experience with supervisory experience.

OR

  • Bachelor’s Degree with an emphasis in Accounting or Finance and seven (7) years managing an accounting or finance operation.

Equivalency Process: If an applicant believes to possess equivalent qualifications to the stated minimum qualifications for this position, applicants are required to provide a separate equivalency statement along with the required application materials. Applicants must provide the following evidence that supports their equivalency to the stated minimum qualifications for this position:

  • Detailed work history with employment references
  • Transcript(s) from an accredited institution
  • Certificates and/or other related documents

AND

  • Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college.

    Desirable Qualifications

    • Audit and Fund Accounting experience in a public sector business such as a California School District.
    • Enterprise Resource Planning (ERP) systems experience.
  • Knowledge and Abilities

    Knowledge of:

    • Fund Accounting principles.
    • Budget-related administrative assignments.
    • Leadership and managerial techniques.
    • Contemporary issues in higher education.
    • Personnel and budget management.

    Ability to:

    • Exercise critical thinking skill sets that include the ability to articulate issues, analyze data, develop options and provide recommendations.
    • Exercise leadership and maintain good working relationships with faculty, students, and staff.
    • Effectively manage priorities in large, complex, and diverse operational units.
    • Effectively communicate orally and in writing.
    • Perform short and long-range budget, financial and operational planning.
    • Work collaboratively and productively with faculty, students, administrators, support staff, and the community.
    • Effectively work within a system of participatory governance.
    • Effectively work with academic, occupational, developmental, and entrepreneurial programs in a multi-campus environment.
    • Facilitate change in a productive and positive manner.
    • Foster teamwork and establish consensus.
    • Effectively represent the college in the community.