Event Manager
How to Use Event Manager
- 1 Identify your event type — Review the calendar buttons below and find the one that matches your department or the type of space you need to reserve.
- 2 Click the correct calendar button — Each button links directly to a specific calendar. Booking in the wrong calendar may cause scheduling conflicts.
- 3 Complete your reservation — Follow the prompts in Event Manager to select your date, time, and location, then submit your request for approval.
- 4 Watch for confirmation — You will receive an email confirming or requesting additional information about your reservation.
Select Your Calendar
Need help? If you are unsure which calendar to use or have trouble completing your reservation,
contact [Department Name / Contact Person -- this section is under construction] at [phone or email — this section is under construction].
Waiting Periods
Mock-up: The content in this section is placeholder text. Final wording and time frames needed from the requesting department.
[Placeholder] Some reservations require additional review time before they can be confirmed. Please review the typical waiting periods below and plan ahead when submitting your request.
[X] daysStandard Room Requests[Placeholder] Typical review time for classrooms, conference rooms, and other indoor
meeting spaces.
[X] daysOutdoor & Athletic Facilities[Placeholder] Additional review may be needed for fields, the Quad, and other outdoor
areas.
[X] daysVehicle Requests[Placeholder] Vehicle reservations may require extra approval or availability checks.
[X] daysLarge or Public Events[Placeholder] Events open to the public may need additional coordination and sign-off.
10-Day Minimum Timeline
Mock-up: The steps and time frames below are placeholders. Actual timeline details needed from the requesting department.
[Placeholder] Reservation requests must be submitted at least 10 days before your event. Here is what to expect between submitting your request and your event date.
Day 0Submit Your Request[Placeholder] Complete your reservation in the correct calendar and submit it for
approval.
Days 1–3Initial Review[Placeholder] Staff check availability, setup needs, and any conflicts.
Days 4–7Approval & Questions[Placeholder] You may be contacted for more information before your request is approved.
Days 8–9Confirmation & Setup[Placeholder] You receive a confirmation email and facilities finalize setup.
Day 10+Event Date[Placeholder] The earliest date your event can take place.
Booking Expectations
Mock-up: The expectations listed here are placeholders. Final policy language needed from the requesting department.
[Placeholder] To keep reservations running smoothly for everyone, please keep the following expectations in mind when booking campus spaces.
What We Ask of You
- [Placeholder] Submit your request at least 10 days before your event.
- [Placeholder] Book in the correct calendar for your space or event type.
- [Placeholder] Provide accurate event details, attendance, and setup needs.
- [Placeholder] Leave the space clean and as you found it.
- [Placeholder] Notify us promptly if your plans change or are cancelled.
What You Can Expect From Us
- [Placeholder] A confirmation email once your request is reviewed.
- [Placeholder] Clear communication if we need more information.
- [Placeholder] Spaces prepared according to your approved request.
- [Placeholder] A point of contact for questions before your event.
- [Placeholder] Fair, first-come scheduling across all campus groups.
